Job Description

Job Description

Job Description

Looking for trainee office administrative assistant for a fast-growing accounting firm in Lutz, FL.

The ideal candidate will be highly organized, able to multi-task, be detail oriented and have exceptional communication skills with the ability to interact with a wide client base.

Candidate will be competent in prioritizing and a fast learner. They will be self-motivated and trustworthy, contributing to driving sustainable growth.

Responsibilities include, but are not limited to:

• Answer and directing phone calls in a professional manner.
• Organize and schedule appointments.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation and filing of regularly scheduled reports.
• Act as the point of contact for internal and external clients.
• Develop and maintain an accurate filing system, workflow system and CRM
• Assist in the preparation of Weekly Payroll
• Assist in the preparation of Monthly - Sales tax returns.
• Assist with Monthly Bookkeeping and related tasks.
• Order office supplies and research new deals and suppliers.
• File organization and document preparation.
• Supporting the streamlining of the businesses to become paperless.

Requirements

• Excellent written and verbal communication skills
• Excellent time management skills and the ability to prioritize work.
• Flexibility and willingness to accommodate last minute requests
• Positive attitude, willing to learn, take responsibility.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Comfortable dealing with large volumes of complex data
• Comfortable dealing with clients from a wide variety of backgrounds
• Proficiency in MS Office (MS Excel in particular)
• Proficient with Google Docs
• Ability to learn new software

Other Attributes

• Experience in the accounting field – Not essential.
• Experience using Project management software – Not essential.
• Hindi or Gujarati language – Not essential
• Software - QuickBooks / Drake / ADP / RingCentral– Not essential

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